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Volunteer Safety


The Bainbridge Island Rotary deeply appreciates the enthusiastic support its annual Auction & Rummage Sale enjoys in our community.  We thank you, the volunteers, who help make the Auction & Rummage Sale a success.  We want you and everyone to have a rewarding, fun filled experience, but know that Safety is Priority # 1.


Whatever you are doing during the Auction & Rummage Sale, please observe the following General Safety Guidelines.

  • Practice situational awareness by knowing:
    • What you are being asked to do and how.
    • Where you are.
    • What is going on around you.
  • Have fun but never at the expense of your safety or those around you.
  • Shopping carts are for transporting donated items, not people.
  • If an item is heavy or awkward to pick up or carry, ask for help.
  • When you are performing Auction & Rummage Sale-related work, walk – don’t run. 
  • Avoid exhaustion by:
    • Pacing yourself.
    • Taking regular breaks.
    • Drinking lots of water.
    • Taking time to eat lunch and/or dinner.
  • Wear the appropriate personal protective equipment (PPE) for the task, including:Gloves.
    • Sturdy shoes.
    • Safety glasses (especially when loading crusher trucks on Sunday morning).
    • A traffic vest, if you are directing traffic.
  • Protect yourself from the elements by:
    • Wearing water resistant clothing if it is raining, and watch out for slippery floors, particularly when you are walking into the school building.
    • Wearing a hat and sun screen if it is sunny.
  • To avoid food-borne illness:
    • Wash your hands before eating.
    • If you take food from the Commons/Cafeteria area, eat it promptly so it does not have time to spoil.
    • If you bring your own food, make sure it is properly stored before you eat it.
  • If you are supposed to take prescription medications during the time you are working at the Auction & Rummage Sale, be sure to bring them with you and take them at the prescribed time.
  • If you suffer an injury, STOP what you are doing and immediately seek first aid (see below).


Those working to set up before, and cleanup after, the Auction & Rummage Sale:

  • Work around moving vehicles.
  • Lift and carry heavy items.
  • Use shopping carts to transport items.
  • Spend many hours standing and bending over to inspect, test, clean, and display items for sale.
  • Prepare, serve, eat, and clean up after meals.
  • Collect, sort, and deposit items in recycling and disposal trucks, dumpsters, totes, and other containers.

This work can lead to: back, hand, and foot injuries; cuts and abrasions; slips, trips and falls; physical and heat exhaustion; sunburn; food-borne illness; collisions between shopping carts and people; and collisions between vehicles and people.  The important point is to always observe the General Safety Guidelines listed above!


If you are inside the Woodward Middle School building, and the fire alarm sounds:

  • Immediately stop what you are doing.
  • Walk to the nearest building exit.
  • Go outside, and move as far away from the building as you can.
  • Remain outside until an announcement is made that it is safe to re-enter the building.


During Set-Up Week, first aid kits are positioned at:

  • The Volunteers Desk, located in the Commons/Cafeteria area.
  • The Fine Furniture Tent, located in the south parking lot.
  • The Vehicles Department, located in the north parking lot.

The supplies in each first aid kit are suitable for minor injuries and include: bandages, disinfectant, pain relievers, etc. For more serious injuries, call 911.

In addition, an AED Defibrillator is available in the school’s Nurse’s office.

During Preview Night and the Auction & Rummage Sale, First Aid Stations are located in both the south and north parking lots. Both stations are staffed with Bainbridge Fire Department and other Emergency Medical Technicians (EMTs).  They can administer first aid for injuries and conditions that do not require treatment at a hospital.  If a trip to a hospital is warranted, then the EMTs will summon a transport ambulance